When planning a business trip abroad, most travelers think about passports, visas and cultural etiquette. But there’s another layer of preparation that’s just as important: understanding how different countries regulate technology. From messaging apps to encrypted storage devices, restrictions can catch travelers off guard—leading to fines, confiscation or even detention.
5 tech tips for overseas trips
1. Check country-specific technology rules before departure
Every country has its own approach to technology. Before the trip:
- Review official government advisories for the destination.
- Learn the known restrictions from your IT, Security or Compliance teams.
- Consider whether tools you rely on—like messaging apps, social media or VPNs— are blocked or restricted.
Example: Signal, Telegram and WhatsApp are restricted in places like Oman and the U.A.E., while Facebook, Instagram and X are inaccessible in China.
2. Know what devices and software are permitted for travel
Some equipment requires permits or is banned outright:
- Encrypted storage: China, Russia and Turkmenistan may inspect or restrict encrypted drives.
- Satellite phones: Banned or regulated in countries including China, Ethiopia and Saudi Arabia.
- Network tools: Penetration testing kits and analyzers require clearance in parts of Southeast Asia and the Middle East.
- Specialized equipment: GPS receivers, surveying instruments and drones are tightly controlled in many countries.
U.S. travelers also need to comply with export control laws, which may limit the devices, data and software they can legally take abroad.
Checklist: Pre-travel tech prep
- Confirm country restrictions on apps, devices and data
- Remove unnecessary encrypted files from laptops or drives
- Apply for permits (drones, cameras, satellite phones, medical devices)
- Carry compliance or medical documentation, if required
- Travel with only the devices you truly need
3. Secure the right permits and documentation
If certain devices are critical for your trip, take advance steps to avoid issues:
- Apply early for special permits or waivers.
- Carry supporting documentation for sensitive items, like medical devices with wireless features.
- Have backup solutions in case equipment can’t be used.
4. Prepare for border inspections
Authorities in some countries may:
- Review your devices and data.
- Inspect your social media activity or visa applications.
- Seize drones, cameras or other equipment if you lack the proper paperwork.
Tip: Keep work files separate, limit personal apps and travel only with what you need.
5. Stay informed and proactive
Technology restrictions evolve quickly. To minimize risk:
- As part of pre-trip planning, regularly check technology rules and regulations at the destination.
- Get clear guidance on what to pack and what to leave behind; consult your managed travel or compliance teams and government advisories before departure.
Why this matters
Technology touches every part of modern business travel. Travelers who prepare for restrictions protect themselves, safeguard sensitive data and keep trips on track.
This guidance reflects insights from BCD’s Research & Intelligence and Global Crisis Management teams, who monitor emerging risks and support clients in keeping travel safe.
Did you know?
- In Bangladesh, carrying a satellite phone could result in jail time.
- VPN use is illegal or tightly controlled in China, Oman, Russia and the U.A.E.
- Even medical devices with wireless features may require pre-approval in Gulf states and Southeast Asia.
