The U.S. Department of State’s revised visa application process could mean longer wait times and more administrative hurdles for international business travelers. As of September 2, 2025, nearly all applicants for non-immigrant visas must now attend an in-person interview at a U.S. consulate.
Previously, many travelers could skip interviews through the so-called “Dropbox Program.” Under the new rules, that option is largely gone, signaling a return to traditional in-person processing.
What’s changed
- Interview location is restricted. Non-immigrant visa applicants may only schedule an interview in their country of nationality or residence.
- Most interviews are now mandatory. First-time and renewal applicants must appear in person.
- Limited exemptions remain. Certain diplomatic, official, and NATO visa categories qualify, as do some B-1/B-2 renewals if strict conditions are met.
- Age is no longer an exemption. Applicants under 14 or over 79 may now be required to interview.
- Country-specific restrictions apply. Citizens of more than 60 countries—including Nigeria, Venezuela, and Egypt—must attend in-person interviews with no waiver options.
- Stricter appointment rules are in effect. Visa appointments can only be rescheduled once at no cost; missing or rescheduling beyond that requires paying the full fee again.
- Visa bonds may apply. For some applicants, consular officers can require a bond of US$5,000–$15,000, payable through DHS Form I-352 after the interview.
Why the U.S. visa changes matter for business travel
For companies and their employees, the new rules introduce added time, cost, and planning challenges:
- Longer lead times. With in-person interviews mandatory and no flexibility to choose a consulate in another country, travelers must begin applications earlier than before.
- Scheduling pressures. Missing an appointment or needing a second reschedule means repaying the visa fee.
- Increased administrative load. Companies may need to track more documentation, rescheduling restrictions, and employee interview attendance.
- Added travel costs. In some countries, applicants may need to travel long distances—or even cross borders—to reach the nearest U.S. consulate.
These changes come on top of other U.S. policy shifts, such as visa bonds and the forthcoming Visa Integrity Fee in 2026, signaling a wider trend of tighter entry requirements and heightened scrutiny.
How companies should prepare
To reduce disruption and keep projects on track, corporate travel programs should:
- Build in longer visa application timelines.
- Communicate early with employees about new requirements.
- Factor in potential delays and costs when planning meetings and international assignments.
- Stay up to date as requirements continue to evolve.
The above guidance was accurate at the time of publication but is subject to change. Visa policies and procedures can vary by location and may be updated without notice. Travelers should consult the official website of the U.S. Department of State or contact their local consulate for the most current guidelines before planning any international travel.
