BCD Meetings & Events simplifies expense process

MeetingSource™ improves attendees data accuracy and meeting-related compliance.

BCD Meetings & Events has launched Expense, a tool for capturing, verifying and reporting non-employee expense reimbursements. It’s the second key product on the company’s MeetingSource by BCD Meetings & Events™ platform.

The Expense tool is web-based and mobile friendly, making it convenient for users to upload expenses as they incur them—at the end of each meeting day or once they’re back in the office.

“The challenge with non-employee reimbursements has traditionally been the cost associated with providing a license to an internal expense system or the time and effort involved in a manual submission, verification and reimbursement process,” said Ted Stone, senior vice president of Global Technology & Products for BCD M&E. MeetingSource™ Expense simplifies the reimbursement process, while also improving data accuracy and meeting-related compliance, he said.

Attendee information can be loaded into MeetingSource™ Expense using any registration system. The tool can be configured for individual meetings, and data can be easily exported to a csv. BCD M&E said future updates would feed data directly into the customer’s accounts payable system.

“Key benefits to customers are automation, flexible configuration per meeting, but most importantly, the service checkpoint and verification of accuracy to wrap around the technology,” said Jeannie Griffin, vice president of Product & Technology Solutions. “MeetingSource™ Expense creates process efficiencies for our teams, as well as our customers, providing more time to focus on accuracy and data transfer.”

 Check out a Q&A on how technology is reshaping meetings and events, and learn more about BCD M&E’s offerings

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