Ease expense report woes with mobile apps

BCD Travel offers advice on finding the right expense tool for your program.

Keeping up with multiple receipts and claiming work expenses are inconvenient tasks for most business travelers; and the time spent on those tasks costs companies valuable working hours. This scenario can be avoided with software-supported applications. Check out the advantages and find a tool that suits your needs.

Mobile apps help optimize time-consuming travel expense processes:

  • The tools enable business travelers to start billing during the trip. For example, receipts can be conveniently scanned with a smartphone.
  • Credit cards can be integrated directly into the software. Both functionalities enable superiors to check and approve receipts more quickly.
  • Digital travel expense reports promise transparent procedures and a high degree of accuracy.
  • The tools guarantee to be always up to date, for example with regard to current legal allowances.

However, companies should always keep an eye on protecting their employees’ data.

Apps for on the go

For business travelers, various online applications are available that implement these benefits and technologies, like SAP Concur or Amadeus cytric Travel & Expense. Many tools offer full accounting for the employer or the tax return. Integrated route planners, for example, automatically determine the distance and the resulting travel costs. The SAP Concur mobile app automatically transfers relevant booking data into the expense report and checks compliance with the travel policy. After approval, payment is made automatically. The app also makes it possible to start billing on the train or taxi. It automatically creates expense entries based on online invoices from hotels, flights or restaurants.

Elite partner status with SAP Concur

Did you know that BCD Travel has become the first of the Big 3 travel management companies to earn Elite partner status with SAP Concur? Your advantages: greater data capture, quality control assurance and automation.

Find out more

The right tool for your expense report needs

There are numerous other providers of digital travel expense reports. BCD Travel helps its clients searching for a suitable provider. Which one is best suited for your company depends on the number of users, the range of options, data protection and of course the price. It should always be ensured that employee data is stored on secure servers and not passed on to third parties.

Keep reading: GBTA survey finds travel managers support expense management

A survey from GBTA in partnership with BCD Travel found that most travel managers are involved with expense management, but typically in a supporting role. Fewer than half of travel departments are the primary owner of deciding expense policies for travel (43%), selecting their expense management tools (38%), or configuring their expense management tool (33%).

Check out the story

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