Clinical trial timelines

Consultative management approach steers international investigator meeting

Challenge

A client was holding a global study with multiple stakeholders, but venues were limited due to combined protocols and required X-Ray training. The Contact Research Organization (CRO) was unaware of the approvals, jeopardizing the planning. Investigator Meetings were often postponed due to slow patient enrollment, requiring all activities to restart.

Approach

  • Appointed a project manager as the single point of contact to intercept incoming protocol requests
  • Restructured meeting agendas to maximize space availability
  • Conducted training and education
  • Accelerated site management substitutions
  • Standardized file nomenclature for all locally translated materials

Results

  • Successfully planned six large international investigator meetings (115-600 attendees each) across three countries in four months
  • Ensured study timelines remained on track
  • Successfully managed all attendee due diligence, registration, travel, logistics and expense reimbursement