Full Program Management (Meetings/Conferences/Incentives)

When a client engages BCD Travel for full program management, the services that the BCD Travel team will include (but not limit to) are:

  • A dedicated BCD Travel Groups Consultant
  • Destination information and venue research on the event location, customs, immigration and visa requirements
  • Negotiations with key suppliers in order to attain the best product at the best price
  • Set up the contract and monitor suppliers’ conditions, deposit and final payment policies
  • Project management: research, negotiate & book conference space, onsite/offsite dinner functions, workshops, group travel, accommodation, audio-visual equipment and food and beverage requirements
  • On-site programme management with round-the-clock support if required
  • Pre and post tour extension options
  • Financial reconciliation of the program including a day-by-day breakdown of all final costs from the event
  • Group Travel Services

The BCD Travel team also specialises in the procurement and management of group air services for meetings and events
BCD Travel provides world-class expertise to ensure customer service excellence through:

  • International, trans-Tasman and domestic proficiency
  • Airline negotiations and contracting
  • Air planning and budget development
  • Block space coordination
  • 24-hour emergency service
  • Arrival and departure lists
  • In-flight attendee tracking
  • On-site air agent support (if required)
  • End of program billing and reconciliation
  • Venue Sourcing & Contracting

The BCD Travel team can leverage their first-hand travel experience and industry relationships to recommend innovative destinations and hotels/venues that fit the client’s business needs and budget. The team meet with new hotel properties regularly in order to stay on top of what is new and hot in the market. The team is up-to-date on major hotel renovations, destination trends in terms of safety, pricing and local activities as well as unique off-site venues for business meetings and evening events.

We offer:

    • Strong supplier relationships
    • Leveraged buying power
    • Diverse and practical travel buying experience
    • Creative and innovative destination and hotel options
    • Detailed proposals that support client decision making
    • Negotiation and contracting

We invite you to discuss your business’ Meetings, Incentives, Conferences and Events requirements by contacting our National Groups & Incentives at conferences@bcdme.com